Keep Zalando and Exact Online updated automatically.
Zalando is the fashion marketplace where you sell through the Partner Programme to customers across Europe, with catalogs full of sizes and colours and a return rate that in fashion is simply high. Exact Online runs on journals, ledger accounts and VAT codes and wants every sale and every return to slot neatly into them. Zalando withholds commission and pays out per period. Schakel reads your Zalando sales and books them as sales invoices in Exact Online, on the journal and ledger accounts you point it at, with commission apart and every return as a credit note.
What travels across the link
Everything this connector moves between Zalando and Exact Online, and how often.
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Sales invoices per variant in the journal
Every Zalando sale becomes a sales invoice in Exact Online with a line per item by size and colour, the customer as a relation and the order number as reference. The invoice lands in the sales journal you choose.
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VAT code per country and OSS
Zalando sells across the EU, so the line gets the destination country VAT code. Standard, reduced and 0% are set per line, and sales above the EU threshold arrive ready for your OSS return in Exact.
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Commission and payout apart
The commission Zalando withholds is booked separately to its own ledger account, and the period payout is registered as a payment, so your bank balance in Exact reconciles without ticking off by hand.
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The many returns as credit notes
Fashion gets returned a lot. Every Zalando return becomes a credit note in Exact Online for the amount actually refunded, linked to the original sale, so your revenue and VAT stay right without you reposting corrections.
What Zalando to Exact Online saves you
- No more retyping Zalando sales from the Partner portal into Exact Online.
- VAT code per country is right for sales across the EU, ready for OSS.
- Your margin is right: commission sits apart on its own ledger account.
- The many returns become credit notes by themselves, so you repost nothing.
Setting it up
- 01
Connect Zalando
You take your access key from your Zalando Partner account and paste it into Schakel. Schakel tests the connection right away, then pulls your sales, commission and returns.
- 02
Grant access to Exact Online
You authorise Schakel through Exact Online and pick the administration the invoices should land in. Your password is never asked for or stored.
- 03
Set journal, ledgers and codes
You set the sales journal, the ledger accounts for revenue and commission, the account Zalando pays out to and the VAT codes per country.
- 04
Check and let it run
You see the first bookings in an overview before they are final. Once it looks right, new sales and returns flow in by themselves and everything shows up in the log.
What you need
- A seller account with API access, created from within the account itself.
- An Exact Online account with rights on the administration you want linked. You grant Schakel access once through Exact itself.
Where it runs
On app.schakel.app, with your own Schakel account. No webshop required.
Request this connector: tell us what you need and we reply within 24 hours.
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Common questions
Is the Zalando to Exact Online connector available?
Request this connector and get access. You let us know you want to link Zalando to Exact Online, and we make sure you can get started. You hear from us within 24 hours.
How does the connector handle the many returns in fashion?
Every return becomes a credit note for the amount actually refunded, linked to the original sale and in the same journal. So your revenue and VAT stay right, even with a high return rate.
Which journal do the Zalando invoices land on?
On the sales journal you assign. Commission and the period payout can go to separate ledger accounts, so your overview in Exact stays sharp.
Are sizes and colours booked as separate lines?
Yes. Each variant by size and colour goes on its own invoice line with the right item and VAT code, so in Exact you see exactly what sold.
Can I book several Zalando accounts into one administration?
Yes. Several Zalando Partner accounts can feed the same Exact administration, each with its own ledger accounts if you want to keep them apart.
Can you connect Zalando to Exact Online?
Yes. Schakel connects through the official APIs of Zalando and Exact Online, so you install nothing on your own server and nothing travels outside those two parties.
Which VAT rate do my sales get in Exact Online?
The rate is set per line: 21%, 9% or 0%. Sales to Belgium and other EU countries get the rate of the destination country, ready for your OSS return.
Are commission and fees booked separately in Exact Online?
Yes. Commission, shipping and other fee types each land on their own ledger account in Exact Online, rather than in one lump sum, so your margin stays readable.
Missing something you need?
Tell us what Zalando and Exact Online should do for you. If it is not in here yet, that is usually because nobody has asked. We build on request and we reply within 24 hours.