Book your Sendcloud invoices into Moneybird as purchase invoices.
Sendcloud invoices you for postage, surcharges and your subscription, then collects that from your account. Moneybird needs a purchase invoice against it with the right amount, the right VAT and the right ledger account, otherwise your cost side is off and the direct debit sits there as a loose bank line. Schakel fetches your Sendcloud invoices and books them into Moneybird as purchase invoices, marked paid so nothing stays outstanding.
What travels across the link
Everything this connector moves between Sendcloud and Moneybird, and how often.
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Every Sendcloud invoice a purchase invoice
What Sendcloud charges you becomes one purchase invoice in Moneybird, carrying the Sendcloud invoice number and date. No more digging the PDF out of your mail and retyping it.
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Taxable amount, VAT and non-taxable amount kept apart
A Sendcloud invoice has a taxable part with VAT and a non-taxable part. Schakel puts those on the purchase invoice as separate amounts, so your VAT return is right and you never reclaim over costs that carried no VAT.
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Subscription and shipping costs apart
Sendcloud has two invoice types: your fixed subscription and your shipping costs. You link each to its own ledger account, so in Moneybird you can see what you pay for the platform and what for the shipping itself.
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Booked as paid straight away
Sendcloud collects by direct debit, so the purchase invoice is registered as paid immediately. Your payables list stays empty and there is nothing to tick off.
What Sendcloud to Moneybird saves you
- No more fishing Sendcloud invoices out of your mail and retyping them into Moneybird.
- Taxable amount, VAT and non-taxable amount sit apart, so your VAT return is right.
- Subscription and shipping costs on their own ledger accounts, so you see where your money goes.
- The Sendcloud direct debit always has an invoice beside it, nothing stays outstanding.
Setting it up
- 01
Connect Sendcloud
In your Sendcloud settings you create API credentials under integrations and hand those to Schakel. Nothing changes about your labels or your shipping process, Schakel only reads your invoices.
- 02
Grant access to Moneybird
You authorise Schakel through Moneybird itself and pick the administration the purchase invoices should land in. Your password is never asked for or stored.
- 03
Pick your ledger accounts and your starting point
You assign a ledger account to your subscription and one to your shipping costs. Then you choose how far back Schakel may fetch your older Sendcloud invoices, so the running year is complete in one go.
- 04
Check and let it run
You check the first booked invoices in Moneybird. If the mapping looks right, every next Sendcloud invoice arrives on its own and everything shows up in the log.
What you need
- A Sendcloud account you administer, with API credentials from its settings
- A Moneybird administration you administer
- Ledger accounts in Moneybird for your subscription and your shipping costs
Where it runs
On app.schakel.app, with your own Schakel account. No webshop required.
Request this connector: tell us what you need and we reply within 24 hours.
Related connections
Connect a different pair
Sendcloud and Moneybird is one of many. Pick two systems and see what travels between them.
Common questions
Is the Sendcloud to Moneybird connector available?
It is open for requests. You let us know you want your Sendcloud invoices booked into Moneybird, and we make sure you can get started. You hear from us within 24 hours.
Does Schakel create shipping labels in Sendcloud?
No. Sendcloud is the source here, not the destination. This connector is only about the invoices Sendcloud sends you. Your orders, labels and tracking keep running exactly as they do now.
Do I see what each shipment or carrier cost?
No, and we do not promise it. Per invoice Sendcloud hands over the taxable amount, the VAT and the non-taxable amount, without priced lines per parcel. So you split your costs by invoice type instead: the subscription on one ledger account, the shipping costs on the other.
What happens to the non-taxable part of the invoice?
It lands as a separate amount on the same purchase invoice, without VAT. That keeps the total equal to what Sendcloud collects, and stops you reclaiming VAT over an amount that never carried any.
Can I still bring in my Sendcloud invoices from earlier this year?
Yes. During setup you choose how far back Schakel fetches your invoices, so you can complete the running financial year in one go instead of starting halfway.
Can you connect Sendcloud to Moneybird?
Yes. Schakel connects through the official APIs of Sendcloud and Moneybird, so you install nothing on your own server and nothing travels outside those two parties.
Which VAT rate do my sales get in Moneybird?
The rate is set per line: 21%, 9% or 0%. Sales to Belgium and other EU countries get the rate of the destination country, ready for your OSS return.
Are commission and fees booked separately in Moneybird?
Yes. Commission, shipping and other fee types each land on their own ledger account in Moneybird, rather than in one lump sum, so your margin stays readable.
Missing something you need?
Tell us what Sendcloud and Moneybird should do for you. If it is not in here yet, that is usually because nobody has asked. We build on request and we reply within 24 hours.