Keep PayPal and Exact Online updated automatically.
Today you export the transactions and work out by hand which payments belong to which deposit. The deducted fees make that a puzzle every time. This connector fixes that, and we build it on request: what happens in PayPal lands in Exact Online by itself, in the shape Exact Online expects. Tell us what you need and we agree exactly what should travel.
What this connector takes off your hands
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Today you export the transactions and work out by hand which payments belong to which deposit. The deducted fees make that a puzzle every time.
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Today you post sales into Exact Online by hand, per line on the right ledger account and with the right VAT code. With several administrations or financial years that retyping gets riskier, and you spot a mistake only at reconciliation.
What PayPal to Exact Online saves you
- Book every successful PayPal payment straight into Exact Online.
- Book every failed PayPal payment straight into Exact Online.
- Book every PayPal chargeback straight into Exact Online.
- Book every PayPal payout straight into Exact Online.
What travels across the link
Everything this connector moves between PayPal and Exact Online, and how often.
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Payments
to Exact Online automaticallyOnce a sale is settled it shows against the invoice in Exact Online, so your bank entries reconcile later.
What each side expects
PayPal and Exact Online do not describe the world the same way. This is what has to line up.
PayPal
A payment provider supplies individual payments, refunds and payouts, with fees deducted per transaction.
Exact Online
Exact Online works per administration, with its own chart of accounts, VAT codes and relations. An entry lands in a journal, so which journal and which ledger account you use has to be settled up front.
Setting it up
- 01
Request the connector
Let us know you want to link PayPal to Exact Online. We get in touch within 24 hours with a timeline.
- 02
We agree what should travel
Together we settle what should travel out of PayPal. Exact Online works per administration, with its own chart of accounts, VAT codes and relations. An entry lands in a journal, so which journal and which ledger account you use has to be settled up front.
- 03
We build and test
You see the connector run on a few test records before anything becomes final.
What you need
- An account you administer, with an API key from its dashboard.
- An Exact Online account with rights on the administration you want linked. You grant Schakel access once through Exact itself.
Where it runs
On app.schakel.app, with your own Schakel account. No webshop required.
We build this connector on request. Tell us what you need and we reply within 24 hours.
Common questions
Can you connect PayPal to Exact Online?
Yes. Schakel connects through the official APIs of PayPal and Exact Online, so you install nothing on your own server and nothing travels outside those two parties.
Which VAT rate do my sales get in Exact Online?
The rate is set per line: 21%, 9% or 0%. Sales to Belgium and other EU countries get the rate of the destination country, ready for your OSS return.
Are commission and fees booked separately in Exact Online?
Yes. Commission, shipping and other fee types each land on their own ledger account in Exact Online, rather than in one lump sum, so your margin stays readable.
Does this line up with my PayPal payouts, not just individual payments?
Both. Individual payments and the payout that bundles them come across, so the amount in your bank later matches what you sold.
What does connecting PayPal and Exact Online cost?
You start free and only pay once the connector is really running. After that the same tiers apply as for any other connector, based on how much runs through it each month.
How often does PayPal sync with Exact Online?
That depends on your tier: hourly on the free tier up to real time on the unlimited tier. You can always start a sync yourself as well.
What happens to a return or refund in Exact Online?
A return becomes a credit invoice in Exact Online for the amount actually refunded, not for the whole order, so nothing needs correcting afterwards.
Are the PayPal transaction fees included?
Yes. The fees PayPal deducts per transaction are handled separately, so your revenue and your payout no longer drift apart.
Missing something you need?
Tell us what PayPal and Exact Online should do for you. If it is not in here yet, that is usually because nobody has asked. We build on request and we reply within 24 hours.