Booking Bol.com sales into Moneybird automatically: why retyping goes wrong
Retyping every Bol.com order into Moneybird costs time and introduces errors. Here is how to keep your books in step with your sales automatically.
KPL-0003
Bol.com Moneybird
Book your Bol.com revenue straight into Moneybird.
Schakel pulls your Bol.com sales and books them as Moneybird invoices automatically, with correct VAT handling. Your accounting keeps pace with your sales, no Shopify in between.
InvoicesContactsVATPaymentsPayouts
Set this up Free to start · 30 days unlimited
In the app
Your Bol.com month, already booked
Schakel runs on app.schakel.app, so there is no webshop to install anything into. You open it when you want to check something, not because it needs you.
- No credit card to start
- Free plan available
- Cancel from either side, at any time
A seller doing a few hundred Bol.com orders a month spends 3 to 5 hours on bookkeeping that is entirely mechanical: typing over invoices, splitting a payout into commission and shipping, and working out which VAT rate a Belgian order carries. None of it is a judgement call, so none of it needs a person.
Before and after
What your month looks like
| Task | By hand | With Schakel |
|---|---|---|
| Entering sales invoices | 3 to 5 hours a month | Automatic |
| Booking commission and fees | Per payout, by hand | Split per cost type |
| Reconciling payouts | Comparing spreadsheets | Matched to your invoices |
| VAT per country | Sorting it out yourself | Right rate per line, OSS ready |
| Year-end close | Chasing gaps | Already complete |
What ends up in Moneybird
Not one lump sum per payout. Each of these is booked separately, on the ledger account you choose.
- Sales invoices
- Every Bol.com sale becomes a sales invoice with its own line items, the customer as a contact, and the order number in the reference so you can trace it back. Contacts that already exist are reused instead of duplicated.
- Commission
- Bol.com commission is booked as a purchase invoice rather than being netted off your revenue. Your turnover stays your turnover and your margin stays readable.
- Shipping and other fees
- Pick and pack, storage, and the rest of the fee types on your statement each land on their own ledger account instead of in one lump sum.
- Returns
- A return becomes a credit invoice for the amount actually refunded, not for the whole order. No manual corrections at the end of the month.
- Advertising invoices
- Your Bol.com advertising invoices are picked up and posted too, with the PDF attached, so nothing has to be retyped out of a download folder.
- Payouts
- The payout statement is matched against the invoices it covers, so the amount that hits your bank account reconciles instead of sitting there unexplained.
- VAT and OSS
- Rates of 21%, 9% and 0% are applied per line. Sales through Bol.com Belgium and to other EU countries get the rate of the destination country, ready for your OSS return.
- History
- Revenue from before you connected can be reconstructed from your Bol.com consolidated invoices, so switching mid-year does not leave a hole in the books.
- Several seller accounts
- More than one Bol.com seller account can feed the same Moneybird administration, each with its own ledger accounts if you want to keep them apart.
The rhythm
What happens after you connect
- Day one
You paste your Bol.com API key and authorise Moneybird. Before anything is final you see the first invoices in a preview and pick the ledger accounts they should land on. Setting up takes a couple of minutes.
- Every day
New sales are booked as invoices without you opening anything. If a sync fails it is retried, and you get a notification if it keeps failing.
- With each payout
Commission, shipping and fee lines are split out per cost type and the statement is reconciled against the invoices it pays for.
- Per invoice line
The VAT rate is set from the destination country, so nothing needs correcting line by line when you file.
- End of the quarter
Your VAT return is built from books that were already complete. There is no catching up first.
Compared
Where other Bol.com bookkeeping links stop
Most integrations move orders and leave the rest to you. The rest is where the hours go.
| Feature | Webwinkelfacturen.nl | Schakel |
|---|---|---|
| Sync interval | Once a day | Every 5 to 10 minutes |
| Returns become credit invoices | On request | Automatic |
| VAT rates supported | One rate | 21%, 9% and 0% |
| Bol.com commission | Not booked | As a purchase invoice |
| Monthly Bol.com invoice | Download it yourself | Imported and posted |
| The invoice PDF itself | Attach it by hand | Attached automatically |
| Revenue from before you connected | Stays missing | Rebuilt from consolidated invoices |
| Bol.com Belgium | Corrected afterwards | Right rate straight away |
| Several seller accounts | A second subscription | One administration |
| Interface | Dated | Modern and responsive |
| Price | 80 to 180 euro a year | Free tier available |
Ready to stop typing over Bol.com invoices?
Start free, no credit card. Move up when your order count does.
Your API keys are stored encrypted and your Bol.com and Moneybird passwords are never asked for or held. Access can be revoked from either side at any time.
What you need
- A Bol.com seller account with Retailer API access
- A Moneybird administration you administer
- No webshop needed, this works independently of Shopify
Where it runs
On app.schakel.app, with your own Schakel account. No webshop required.
Common questions
Do I need Shopify for this?
No. This connector runs on your own Schakel account and works without a webshop.
Are Bol.com fees booked too?
Yes. Commission, shipping and other fees are booked separately so your net margin is correct.
Can my accountant follow along?
Your accountant just works in Moneybird, everything is already booked in there.
How do I connect my Bol.com account?
You enter your Bol.com Client ID and Client Secret, found in your seller account under API settings. Schakel tests the connection right away. Your password is never asked for or stored.
How do I connect my Moneybird administration?
You authorise Schakel through Moneybird. After that you pick the administration and the ledger accounts your invoices and costs should land on.
What data is exchanged?
Order data (order number, items, amounts, VAT), customer data for the Moneybird contact, return information and your payout statements. Everything is stored encrypted.
What happens with returns?
A return automatically becomes a credit invoice in Moneybird, for the amount actually refunded. Nothing needs correcting afterwards.
Does this work with Bol.com Belgium?
Yes. Sales through Bol.com Belgium and to other EU countries automatically get the right VAT rate per line, ready for your OSS return.
Can I connect several Bol.com shops?
Yes. Several Bol.com seller accounts can feed the same Moneybird administration, each with its own ledger accounts if you want to keep them apart.
What if a booking goes wrong?
A failed booking is retried automatically. If it keeps failing you get a notification, and the log shows exactly which order it concerns.
Can I still book revenue from before I connected?
Yes. It can be rebuilt from your Bol.com consolidated invoices, so switching mid-year does not leave a hole in your books.
Missing something you need?
Tell us what Bol.com and Moneybird should do for you. If it is not in here yet, that is usually because nobody has asked. We build on request and we reply within 24 hours.
Reading
More on this connector
Bookkeeping
VAT
VAT and Bol.com: getting invoices and credit notes right in Moneybird
VAT rates, reverse charge, sales to Belgium and credit notes on returns. Here is how to handle your Bol.com VAT without corrections afterwards.
Costs
Booking Bol.com costs: commission, ads and shipping fees in Moneybird
Bol.com deducts commission, advertising and shipping fees from your payout. Here is how to book each cost type to the right ledger account without manual work.