Connecting multiple Bol.com stores to your bookkeeping in Moneybird

Anyone running more than one Bol.com store knows the problem: two or three seller accounts, each with their own revenue, costs and returns, that all have to stay neatly apart in the bookkeeping. Perhaps you have a separate company per brand, or a second account for a different product line. The moment you keep those administrations by hand it does not become twice as much work, but more than that: you not only have to retype everything, you also have to watch, with every booking, that it lands in the right administration.

Why keeping them apart is hard

The risk with multiple stores is not the number of orders, but them running into each other.

• Revenue in the wrong administration. A single order from store A that accidentally ends up in store B’s administration throws off the figures for both. At the VAT return, something is then wrong on two sides.
• Costs you have to assign. Commission, shipping and advertising belong to the store that incurred them. Put them on one pile and you no longer know per brand what it really returns.
• The same work twice. Every action you take for one store you do again for the other. The retyping, the reconciling, the crediting of returns: everything doubles, including the chance of errors.
• Losing the overview. With several accounts and several administrations you easily lose track of what was booked where and what still needs doing.

Each store in its own administration

With Schakel you connect multiple Bol.com accounts, and you decide per account which Moneybird administration the bookings land in. Store A books into store A’s administration, store B into store B’s. The sales, costs and returns of each account stay fully separate, without you having to think, with every booking, about where it belongs.

In practice that means:

• Each Bol.com account is connected with its own API key from that seller account. Those keys are stored encrypted.
• Per account you pick the Moneybird administration and the ledger accounts the sales and costs should land on.
• The connector keeps the flows apart: the revenue of one account does not touch the administration of another.
• Everything that applies to one store, sales as invoices, costs per type on their ledger account, and returns as credit notes, applies to every store separately and at the same time.

So your bookkeeping scales with the number of stores you run, without the work growing in proportion. The second and third store do not add an evening of retyping; they simply ride along in the same automatic flow.

Does this also work with Bol.com Belgium?

Yes. Bol.com uses one seller account for the Netherlands and Belgium, so sales to both countries ride along through that same account. The connector applies the right VAT rate per line, including for cross-border sales, ready for your OSS return. Multiple stores and selling to Belgium are two separate things you can use side by side.

You keep the overview

Because each store books into its own administration, you see a complete and correct picture per brand or company: the revenue, the costs and the margin that truly belong to it. And because everything shows up in the log, you can check per account what was booked. If something goes wrong somewhere, the booking is retried and you see exactly which store and which order it concerns.

Getting started

Keeping multiple Bol.com stores need not be double work. The key is that each store books automatically into its own administration, so the figures stay separate without you having to keep them apart. To see how you connect your accounts and pick an administration per store, look at the Bol.com to Moneybird connector. Unsure about your setup with multiple administrations? Just ask. You get a personal answer, not a ticket number. You can try it for thirty days, unlimited, no card required.